Don’t Let People Slip Through the Cracks
Our Ghosting Analysis tracks attendance patterns. If a family misses 4 weeks, the system alerts their small group leader automatically.
Guardian Safety Mode: Adds medical alerts (allergies/EpiPens) to check-in labels and allows for “Authorized Pickup” management.
Volunteer Portal
Volunteer Swap Board & Training
Volunteers can manage their own schedules via the portal. If they can’t serve, they post to the Swap Board, and the system texts other qualified team members to fill the spot.
Includes a Video Training Module to ensure every volunteer is trained before they serve.img class=”alignnone size-full wp-image-3745″ src=”https://koinonialink.com/wp-content/uploads/2026/02/VolunteerPortalAssignments.png” alt=”” width=”1133″ height=”842″ /> 
Free Vs Premium Comparision
| Feature | Free Core | Premium Pro |
|---|---|---|
| Sermon Management | Manual Uploads | ✓ AI Summaries & Content |
| Check-In System | Standard Kiosk | ✓ Guardian Mode (Medical/Safety) |
| Volunteer Management | Static Rosters | ✓ Swap Board & Auto-Reminders |
| Member Care | Basic CRM | ✓ “Ghosting” Retention Alerts |
| Mobile Experience | Responsive Web | ✓ Apple Wallet Integration |
| Data Import | CSV Only | ✓ Switch from Breeze/PCO |
| Operations | – | ✓ Asset/Inventory Management |
🚀 Part 2: Koinonia Link Premium (The “Indispensable” Add-on)
The “Digital Executive Pastor” that automates the work.
1. The “Monday Morning” AI Automator
What it is: An AI engine (OpenAI integration) that listens to your sermon and repurposes it. How to use: Upload your sermon MP3 or Transcript. Click “Generate Assets.” How it helps: Saves 10+ hours a week for your communications team.
Auto-Newsletter: Generates a “Monday Morning Recap” email summary.
Social Hooks: Extracts 5 “Tweetable” quotes and caption ideas for Instagram.
Discussion Guide: Creates questions for Small Group leaders based on the sermon points.
2. Guardian Mode (Advanced Safety)
What it is: An upgrade to the Check-In system focusing on child safety and medical alerts. How to use: Enable “Guardian Mode” in Settings. Parents can now add allergies/medical plans to their profile. How it helps: Critical for liability and peace of mind.
Medical Alerts: If a child scans in with a peanut allergy, the label printer flashes/prints a warning.
Authorized Pickup: Manage exactly who is allowed to check a child out.
Live Roster: Security teams can view a real-time list of every child in every room on their phone.
3. Retention Engine (“Ghosting” Protocol)
What it is: A background worker that analyzes attendance trends to stop people from leaving. How it helps: It’s impossible for a pastor to notice everyone who is missing. This tool notices for you.
Ghosting Analysis: If a family checks in 4 weeks in a row and then misses 3 weeks, the system flags them as “At-Risk.”
Automated Workflows: Can be set to automatically email the Small Group Leader: “Hey, the Smith family hasn’t been seen in 3 weeks. Give them a call?”
4. Volunteer Hub & Swap Board
What it is: A self-service portal for volunteers. How to use: Volunteers log in to the Member Portal Manage schedules, connections, and member activity in one place.
Member Portal Registration is currently disabled. Please contact the site administrator.Your Ministry Hub
My Church
Swap Board: If a volunteer can’t serve, they click “Request Sub.” The system automatically texts other qualified volunteers to fill the spot.
Training Module: Require volunteers to watch a “Child Safety Video” before they are allowed to be scheduled.
5. Ministry Inventory (CMMS)
What it is: Asset tracking for church equipment. How it helps: Tracks where the church van is, who has the spare keys, and when the HVAC filters were last changed.