Child Security & Photo Verification Policy
1. Purpose of Data Collection To ensure the highest standard of safety for all children in our care, [Insert Church Name] utilizes a digital check-in/check-out system. This system includes the capture and storage of photographic images of:
The child(ren) being checked in.
The parent(s) or legal guardian(s).
Any individuals authorized by the parent/guardian to pick up the child.
These images are strictly used for identification purposes to verify that a child is being released only to an authorized individual.
2. Parental Authorization By using the [Insert Church Name] check-in system, I, the parent or legal guardian, hereby grant permission to [Insert Church Name] to capture, store, and display digital photographs of my child(ren) and myself/authorized contacts within the internal check-in system. I understand these photos will be accessible to ministry staff and volunteers solely for the purpose of identity verification during check-in and check-out procedures.
3. Data Privacy & Security The church agrees to take reasonable technical precautions to protect these images. These photos will:
NOT be posted on social media, the church website, or used for marketing purposes without a separate, explicit media release.
NOT be shared with third parties, except as required by law or for the direct technical maintenance of the software system.
Be retained only as long as necessary for the active enrollment of the family in the ministry programs.
4. Waiver of Liability I understand that while [Insert Church Name] implements security measures to protect this data, no digital system is entirely immune to unauthorized access. I hereby release, indemnify, and hold harmless [Insert Church Name], its employees, volunteers, agents, and software providers from any and all liability, claims, or demands arising out of or related to the taking, use, or storage of these photographs, provided the church has acted in good faith to secure this data.
5. Acknowledgement By proceeding with the check-in process, I acknowledge that I have read and understood this policy, and I consent to the security measures described above.